The Top 10 Records Management Blog Posts – Part 2

Last time out, we marked the milestone of our 200^th blog post by highlighting some of the most popular posts over the past few years. This week we continue the list, counting down your top 5 blog posts.

So far, the most popular posts have covered records management fundamentals such as records retention. The same holds true for our top five, which cover records classification, electronic folder structures and shared drives…

5. Your Checklist for Designing Electronic Folder Structures that WorkA well-designed electronic folder structure can make the difference between an organized electronic repository – and a digital mess! Learn about the main considerations when designing an electronic folder structure and some of the key elements to incorporate into folder names.
   Read the post >

4. Four reasons to consider a centralized filing system
   If you are currently maintaining separate file rooms, this post offers some compelling reasons to move to a centralized model. The post introduces four main points to help you make an informed decision and build a strong business case.Learn more >

3. Want to Get Your Shared Drive Under Control? Start Here
   Despite the ascendance of RM software and corporate information portals such as SharePoint, the shared drive remains a ubiquitous feature of the electronic records landscape. If your organization still uses shared drives, this post offers several helpful tips to help you avoid the common pitfalls.Read the post >

2. Guidelines for making the most of your electronic folder structuresThis blog post builds on the post above, providing tips to help you identify content in your folder structures and maintain them going forward. Following these best practices will help your staff find documents more easily and comply with rules for records retention and information security.Learn more >

1. Six Steps to Improve Your File Classification
   It is fitting that our list finishes with a post about records classification, since it is the cornerstone of every effective RM program. This post offers six best practices to create a workable and efficient functional classification for your records.Read the post >

As always, thanks for reading, and here’s to another 200 posts!

Next Steps

• Discover white papers and guides to help you manage electronic records.

• Learn about TAB’s services for designing an electronic records management program.

• Talk to us for assistance with your RM issues.