Tag Archives: document conversion
Reader Favorites: Our most popular records management resources
In our latest roundup of popular resources we bring you a white paper on how metadata can help you make your records management program more efficient. We also offer a guide to reducing your offsite storage costs, and an assessment tool to help you prepare for a document conversion. 1. How Metadata Works in Records […]
5 Cost Factors That Will Determine Whether to Insource or Outsource Your Imaging Project
Congratulations. You’ve been able to convince senior management that it is time to convert your paper records to digital images in order to increase efficiencies in storing, sharing and retrieving documents. The natural next step is to decide if you are going to insource or outsource your imaging project. In order to do that you need you have a good handle on the factors that will determine your costs, and ultimately your ROI. This analysis needs to include any one-time scanning activities as well as the ongoing scanning of new documents. Here are the five key things to consider when calculating the costs of the imaging project.
How to Estimate Costs for a Document Imaging Project – Part Two
As we pointed out last week, estimating the cost of a document imaging project can be a tricky exercise. Unless you have had first-hand experience with multiple conversion projects, it is difficult to know all the various elements that come into play. To help you estimate the cost of your imaging project, we started last week […]
How to Estimate Costs for a Document Imaging Project – Part One
When planning a document imaging project it can be very difficult to get an accurate picture of what it will cost the organization. This is to be expected given the number of resources involved – both human and physical – and the (often) enormous scale of scanning projects.
Essential questions to ask before tackling a document imaging project.
Document imaging is an effective solution for a variety of records management challenges. It helps reduce storage costs, improves access to documents and reduces the risk of compliance failures. However, many imaging projects fail to realize these benefits. Based on our conversations with records managers, we estimate that as many as half of all imaging projects fail to reach their objectives.
How to develop a total records management system
If you could create your “dream” filing system, what would it look like? While every records manager will have a slightly different answer, the desired outcome will invariably be the same: that all staff can quickly find the files they need, whenever they need them.