Tag Archives: records managers
How RM can help the organization during difficult economic times – Part 2
In last week’s blog post we explored a few of the ways that records management teams can provide greater help to the organization during tough economic times. One of the ways was to provide improved information access to management teams, regulators, auditors and shareholders. Records retention was another way that records management can help. By maintaining greater vigilance over changing compliance requirements, RM can help keep the organization from dealing with compliance challenges during an already difficult time.
How RM can help the organization during difficult economic times – Part 1
Recent economic difficulties have put organizations under intense pressure to adapt and make the changes necessary to ensure their survival. The silver lining of these tough times is that they give records managers a real chance to shine. Even if the downturn hasn’t directly affected your records management department, there is a lot you can do to help the organization as a whole. In a two-part blog post we explore some of the many ways that records management can step up and demonstrate greater levels of value in a challenging economy.
Why electronic records management implementations go off the rails
The benefits of electronic records management (ERM) are well known: more efficient storage of collections, faster retrieval times of information, better compliance, and more. For years records managers have been moving towards implementation projects to realize those benefits for their organizations, but according to Mimi Donne, records and information management project manager and consultant/owner of Mimi Dionne Consulting, those projects often fall off the rails mid-way through execution.
Here’s why you need to audit your offsite storage
Sometimes storing your records at an offsite facility is a necessity. If your organization is acquiring or selling a division, or has moved offices, for example, storing boxes of files can be an efficient way for records managers to handle their information. But choosing an offsite solution shouldn’t be a “set it and forget” proposition. […]
Using document conversions for better efficiency
Inefficient filing systems and processes can cost your organization in a number of ways, from paying to store unnecessary documents, to longer file retrieval times; from increased compliance risks, to lost files affecting the speed and quality of business decisions. It’s no surprise, then, that we often get asked by clients what they can do to increase their filing efficiency. The answer is often a document conversion. This blog post takes a look at the different types of conversions and how we approach them.
Is human error the greatest threat to your vital information?
It doesn’t matter if records are paper or electronic, housed in a filing cabinet or in a cloud, records managers worry about information security—and for good reason. Many laws and regulations hold organizations responsible for the safety of sensitive information and senior management can face fines and even jail time if they’re found to be negligent in their duty to protect. Compromised security also affects an organization’s ability to get through daily operations, to say nothing of lost client confidence.