Physical filing Archives - TAB Records Management Blog | TAB OnRecord

Efficient Paper Filing – Centralization Part 3: Filing Controls

Sue St. Denis — Thu, 02 Jan 2020 00:00:00 +0000

Today’s post is the last installment in our three-part series on centralizing physical records and creating a “paperlite” environment. In the last two posts we covered off file consolidation, conversion and space planning. This week we focus on filing controls, which are critical to the success of a centralized records storage system.Read More

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How to Plan a Centralized File Collection – Part 2

Sue St. Denis — Thu, 19 Dec 2019 00:00:00 +0000

In last week’s blog post, we kicked off a three-part series on centralizing physical records. In part one, we learned that you need to have a clear understanding of existing practices before you can develop a standard filing system for the centralized records room. This week we focus on how storage and space planning can save money and make the most of the available space in your centralized file room.Read More

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How to Plan a Centralized File Collection – Part 1

Sue St. Denis — Thu, 12 Dec 2019 00:00:00 +0000

One of the most common questions in records management is whether to store records in multiple locations or in a single, centralized file room. Centralizing records has many benefits, but whether it is the right move depends on your organization and the specific needs of your team. If you have explored the pros and cons and are ready to move forward with centralization, our three part blog post offers tips and techniques to make your centralization project a success.Read More

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Questions you need to ask before buying a shelving system

Sue St. Denis — Thu, 05 Dec 2019 00:00:00 +0000

Purchasing a new shelving system for file folders and other media is not an easy task. There are so many options available and all with different features and benefits. Unfortunately, choosing the wrong shelving system can have a huge impact on the business – it can reduce worker efficiency, increase operating costs, and jeopardize security [...]Read More

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Stop spending so much on records storage! Here’s how.

Sue St. Denis — Tue, 19 Nov 2019 00:00:00 +0000

"Lifting the lid" on your company’s records storage practices can be a real eye-opening exercise. In most cases, a closer look will reveal inefficiencies that are driving up your record storage costs. While this is obviously bad news, it comes with a silver lining. Rethinking and revamping your approach to storage gives you the opportunity to create something more efficient than you’ve ever had before. This post offers tips to help you find those savings.Read More

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Why invest in custom file folders?

Sue St. Denis — Tue, 12 Nov 2019 08:00:00 +0000

Getting the folder that meets your needs goes a long way to making sure your filing system is as functional as possible when it comes to workflow, retrieval, and security. If you are wondering if custom folders are a good fit for your organization, consider how they can help in the following areas:Read More

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How to manage records during a corporate move – part 2

Sue St. Denis — Tue, 01 Oct 2019 00:00:00 +0000

In last week’s blog post we started to tackle the massive challenge of managing records during a corporate move. As we learned, there are some essential steps to take before the move begins. These include auditing the individual collections being moved, updating your records governance policies and reducing the volume of records being moved. With those measures in place, it’s time to consider how you'll manage records during and after the move. Unfortunately, records management can’t step back at this point and leave the process entirely in the hands of the moving company. It is essential that we take a guiding role by bringing clear procedures and tools to the process.Read More

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How to manage records during a corporate move – part 1

Sue St. Denis — Tue, 24 Sep 2019 00:00:00 +0000

Corporate moves are the kind of thing that send a shiver down the spine of most records managers. As far as RIM challenges go, corporate moves are on the scale of "seismic" events – full of major upheavals and plenty of risks. If your organization is planning a move, the only way to ensure success is to take a proven, methodical approach. In a two-part blog post we will outline the best practices you can use to minimize risk and keep records accessible before, during and after the move.Read More

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Vital documents: How one biopharma company protected theirs against water damage

Sue St. Denis — Thu, 29 Aug 2019 00:01:52 +0000

Most companies have a plan in place to protect their vital documents in the event of a fire. But what if the same devices used to protect against fire, caused significant damage? Download our case study for a complete list of solutions » 1.0 The Challenge A large biopharmaceutical company was faced with this very [...]Read More

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Color-coding (Part 4): Preventing privacy and security issues

Sue St. Denis — Tue, 27 Aug 2019 00:01:00 +0000

In a four-part blog series, we have been exploring the many uses and benefits of color coding, including reducing operational downtime and lowering compliance risk. In our final post, we show how color coding can be used to help organizations limit unwanted access to files and preserve the privacy and confidentiality of sensitive records.Read More

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