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Hybrid records management

How to manage paper and electronic records in the hybrid environment

Of all the challenges that records managers face, the hybrid records environment is probably the biggest of all. In military terms it’s a bit like fighting a war on two fronts. More and more records are starting to take the form of electronic documents, and at the same time, the volume of paper records is rising every year – with no let up in sight. With the reality of the hybrid environment upon us, records managers are under increased pressure to find a seamless solution to manage both kinds of records, often without extra budget to do so.Read More

Reducing Physical Records: How to Go Paperlite

Almost forty years ago, BusinessWeek magazine published a story predicting a sharp decline in the use of paper by business. At the time, many experts believed that emerging digital technologies would allow companies to save on “soaring” paper costs and save a few trees in the process. One forecaster suggested that the use of paper would start decreasing in the 1980s, and that by the 1990s, most record-handling would have shifted to electronic formats. This is a great example of the old saying that is it difficult to make predictions… especially about the future!Read More

In the world of records management, it’s not easy being green!

As many of us know, a green records management program offers plenty of benefits. The most immediate are the costs saved through the reduction of more efficient use of materials, space, energy and resources. It also lowers your risk of non-compliance with the growing number of environmental protection measures. Shareholders and potential investors also tend to approve of Green RM programs when evaluating the long term viability of an organization. So what’s not to like about Green RM?Read More

What’s holding us back from going paperless?

It seems that records and information management professionals are mostly in favor of moving entirely to electronic records. However, as a recent blog post on CMS Wire points out, the dream isn’t necessarily lining up with reality. The blog post highlights the findings from two recent surveys, one published by Adobe and one by AIIM (Association for Information and Image Management). The surveys reveal the fact that paper records are not only proving particularly persistent, the proportion of paper records has actually increased in recent years at nearly half the organizations surveyed.Read More

Preserve your records so they can stand up as legal evidence

An organization’s records need to do more than allow business to run smoothly: they should act as a vital line of defense in the event of litigation or government investigation. No business wants to be involved in that kind of outside scrutiny, but it does happen, and in order for your information to protect you, all records need to be subjected to careful application of records management principles.Read More