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Physical filing

How to manage records during a corporate move – part 2

In last week’s blog post we started to tackle the massive challenge of managing records during a corporate move. As we learned, there are some essential steps to take before the move begins. These include auditing the individual collections being moved, updating your records governance policies and reducing the volume of records being moved. With those measures in place, it’s time to consider how you’ll manage records during and after the move. Unfortunately, records management can’t step back at this point and leave the process entirely in the hands of the moving company. It is essential that we take a guiding role by bringing clear procedures and tools to the process.Read More

How to manage records during a corporate move – part 1

Corporate moves are the kind of thing that send a shiver down the spine of most records managers. As far as RIM challenges go, corporate moves are on the scale of “seismic” events – full of major upheavals and plenty of risks. If your organization is planning a move, the only way to ensure success is to take a proven, methodical approach. In a two-part blog post we will outline the best practices you can use to minimize risk and keep records accessible before, during and after the move.Read More

Color-coding
Color-coding (Part 4): Preventing privacy and security issues

In a four-part blog series, we have been exploring the many uses and benefits of color coding, including reducing operational downtime and lowering compliance risk. In our final post, we show how color coding can be used to help organizations limit unwanted access to files and preserve the privacy and confidentiality of sensitive records.Read More

Filing System Blog
Filing Systems: The five components to success, part 2

This blog series highlights the components of a successful physical filing system. In part one, we introduced the concept of a complete filing system and took a look at the first three components, including storage equipment, container and coding. Now we dive into the final two components by highlighting helpful file management tools and the […]Read More