Are you planning an expansion of your file room or records storage space? Are your existing shelving units not cutting it?
In these situations, it can be difficult to know what to look for in a new shelving system. There are many kinds to choose from and you want to be sure you get it right.
The key to choosing a smarter storage solution is to understand your present and future needs as clearly as possible. You’ll also need to have a good handle on the capacity of your facility and existing storage systems.
The following questions will help ensure you gather all of that information.
1. What media will you be storing?
It is important to make sure you don’t forget about any media types when drawing up your list of requirements. Otherwise you may end up having to retrofit a custom solution after the fact, which can be costly.
2. How much do you need to store today? What about the future?
We encourage our clients to look as far ahead as possible when planning a solution. This helps maximize your return on investment and avoids having to revisit your storage systems every few years.
3. How frequently will the documents and media need to be accessed? By how many different people?
Workflow is a major consideration when planning a storage system. You’ll need to think through all the various “use cases” in order to get a complete picture of how your storage solution should serve worker needs.
4. What level of security is required for the stored items?
Different shelving solutions offer different options for security, depending on your needs. When thinking about security, you may want to divide items into different security categories and choose a unique security solution for each.
5. How important are aesthetics?
When your storage system is on display for clients or other stakeholders, such as investors, you may need to consider the overall appearance of the storage system. Fortunately, you have a wide range of choices here, from basic units to more aesthetically pleasing designs that blend well with a professional environment.
6. Are you planning a move in the near future?
If you expect to move offices in the near future, the good news is that you don’t have to put your shelving expansion or upgrade on hold. The important thing is to ensure that your shelving solution can withstand a move. Some solutions are only intended to be installed at a single site, and would be seriously compromised if moved.
With all of this information in hand it will be much easier to choose the right storage system. However, if you need more help, contact an experienced storage solutions expert from TAB to help you make the right choice.