Before you scan: a readiness checklist for document imaging projects
As we covered in a recent post, it is important to be clear on your objectives before undertaking a document imaging project. This means understanding the desired business outcomes, your user requirements and the metrics that you will use to gauge success. While this is an important first step, there is a lot more to consider before you can roll up your sleeves to tackle an imaging project. Based on our experience with thousands of imaging projects, this checklist will ensure that you have all the essential pieces in place before you get started. Continue reading
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Why you need a vital records program – and how to get started
Like most organizations, your company has probably made a considerable effort to secure and back up your electronic records. But what about your organization’s vital paper records? Will critical paper documents be just as secure and available in the event of a disaster? Continue reading
Essential questions to ask before tackling a document imaging project.
Document imaging is an effective solution for a variety of records management challenges. It helps reduce storage costs, improves access to documents and reduces the risk of compliance failures. However, many imaging projects fail to realize these benefits. Based on our conversations with records managers, we estimate that as many as half of all imaging projects fail to reach their objectives. Continue reading
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File Tracking Software
Get better at file tracking
How much time do you spend trying to find files? How often does an all staff email go out requesting a file that may or may not have been checked out? When you can’t get at your business information in a timely fashion, you are at a disadvantage with respect to your competition. It really is that simple. Continue reading
Hybrid Records Management
How to manage paper and electronic records in the hybrid environment
Of all the challenges that records managers face, the hybrid records environment is probably the biggest of all. In military terms it’s a bit like fighting a war on two fronts. More and more records are starting to take the form of electronic documents, and at the same time, the volume of paper records is rising every year – with no let up in sight. With the reality of the hybrid environment upon us, records managers are under increased pressure to find a seamless solution to manage both kinds of records, often without extra budget to do so.