How to manage records during a corporate move – part 1
Corporate moves are the kind of thing that send a shiver down the spine of most records managers. As far as RIM challenges go, corporate moves are on the scale of “seismic” events – full of major upheavals and plenty of risks. If your organization is planning a move, the only way to ensure success is to take a proven, methodical approach. In a two-part blog post we will outline the best practices you can use to minimize risk and keep records accessible before, during and after the move. Continue reading
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How to use color coding to maintain privacy and information security
In a four-part blog series, we have been exploring the many uses and benefits of color coding, including reducing operational downtime and lowering compliance risk. In our final post, we show how color coding can be used to help organizations limit unwanted access to files and preserve the privacy and confidentiality of sensitive records. Continue reading
Retention and disposition headaches? Add a splash of color.
In a four-part blog series, we are focusing on color coding, a records management technique that has many benefits beyond preventing misfiles. In our third post we reveal how color coding makes it easier to meet requirements for records retention and disposition – and avoids risk in the process. Continue reading
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File Tracking Software
Get better at file tracking
How much time do you spend trying to find files? How often does an all staff email go out requesting a file that may or may not have been checked out? When you can’t get at your business information in a timely fashion, you are at a disadvantage with respect to your competition. It really is that simple. Continue reading
Hybrid Records Management
How to manage paper and electronic records in the hybrid environment
Of all the challenges that records managers face, the hybrid records environment is probably the biggest of all. In military terms it’s a bit like fighting a war on two fronts. More and more records are starting to take the form of electronic documents, and at the same time, the volume of paper records is rising every year – with no let up in sight. With the reality of the hybrid environment upon us, records managers are under increased pressure to find a seamless solution to manage both kinds of records, often without extra budget to do so.
Records management best practices for acquisitions and divestitures
When an organization buys or sells a corporate entity, the records involved pose a number of unique challenges for records managers. For example, how do you make records available during the due diligence phase? How do you incorporate the records of the acquired company, or prepare records for hand off to the buyer? Continue reading