Category: Electronic Records ManagementView all Categories


Cloud records storage: solving the challenges of privacy and security

Wednesday, August 21, 2013

In this post, which is Part 3 of our Cloud Records Storage series, we focus on another tricky aspect of cloud records storage which is the challenges of privacy and security. Cloud privacy is receiving a lot of attention from lawmakers around the world as they introduce legislation to minimize consumer risk. Records Managers simply haven’t had to face these types of security and privacy challenges before, and unfortunately there seems to be more questions than answers. As you weigh the possibility of storing records in the cloud, there are some steps you can take to get answers, and to minimize privacy and security risks.


Medical practitioners: How to ensure a successful transition to an EHR system

Wednesday, August 7, 2013

Any medical office that has implemented an electronic health records (EHR) system, or is considering doing so, will want to take note of a potential pitfall that could reduce the effectiveness of your EHR investment and result in hard dollar losses. It’s important that you take full advantage of the improved efficiencies that come with an EHR system so you can see more patients in a day and increase your revenue.


Replacing paper records with scanned versions? You’ll need an electronic retention program!

Wednesday, July 17, 2013

When planning a document conversion project, the basic details of who, how, and when are vitally important to the success of your project. However, there is another important factor that an organization must consider. What about retention requirements? This post explores the key initial steps to creating an electronic retention program.


Avoiding a Legal Storm When Storing Records in the Cloud

Wednesday, July 3, 2013

In the context of electronic records, cloud storage offers equal measures of potential and pitfall. Initially, the idea that your electronic records will be stored off site in a virtual environment made up of networked computers takes a bit of getting used to. Once the concept is familiar, the appeal of storing records in the cloud becomes clear. Specifically, cheap, off-site digital storage that never needs to be maintained and grows effortlessly as your storage needs grow. However, every records manager worth his or her salt will inevitably ask the million-dollar question: does cloud record storage jive with our legal obligations for records management?


Guidelines for making the most of your electronic folder structures

Thursday, March 21, 2013

To make sure operations runs smoothly, organizations are creating and relying on increasing volumes of electronic records, but when it comes to storing and accessing those documents, records managers need to carefully consider how to identify content and maintain those structures.


Your Checklist for Designing Electronic Folder Structures that Work

Wednesday, March 6, 2013

With so many rules and business requirements impacting the proper way to store electronic records, it’s no longer enough to click “Save as,” create electronic folders on the fly, and use any name that comes to mind to identify your electronic record. Your folder structures should offer support to your records management program and incorporate […]