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OnRecord Blog

What’s holding us back from going paperless?

It seems that records and information management professionals are mostly in favor of moving entirely to electronic records. However, as a recent blog post on CMS Wire points out, the dream isn’t necessarily lining up with reality. The blog post highlights the findings from two recent surveys, one published by Adobe and one by AIIM (Association for Information and Image Management). The surveys reveal the fact that paper records are not only proving particularly persistent, the proportion of paper records has actually increased in recent years at nearly half the organizations surveyed.Read More

Why electronic records management implementations go off the rails

The benefits of electronic records management (ERM) are well known: more efficient storage of collections, faster retrieval times of information, better compliance, and more. For years records managers have been moving towards implementation projects to realize those benefits for their organizations, but according to Mimi Donne, records and information management project manager and consultant/owner of Mimi Dionne Consulting, those projects often fall off the rails mid-way through execution.Read More

Here’s why you need to audit your offsite storage

Sometimes storing your records at an offsite facility is a necessity. If your organization is acquiring or selling a division, or has moved offices, for example, storing boxes of files can be an efficient way for records managers to handle their information. But choosing an offsite solution shouldn’t be a “set it and forget” proposition. […]Read More

Preserve your records so they can stand up as legal evidence

An organization’s records need to do more than allow business to run smoothly: they should act as a vital line of defense in the event of litigation or government investigation. No business wants to be involved in that kind of outside scrutiny, but it does happen, and in order for your information to protect you, all records need to be subjected to careful application of records management principles.Read More

Using document conversions for better efficiency

Inefficient filing systems and processes can cost your organization in a number of ways, from paying to store unnecessary documents, to longer file retrieval times; from increased compliance risks, to lost files affecting the speed and quality of business decisions. It’s no surprise, then, that we often get asked by clients what they can do to increase their filing efficiency. The answer is often a document conversion. This blog post takes a look at the different types of conversions and how we approach them.Read More

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