Physical filing

Why you need a vital records program – and how to get started

Like most organizations, your company has probably made a considerable effort to secure and back up your electronic records. But what about your organization’s vital paper records? Will critical paper documents be just as secure and available in the event of a disaster?Read More

How to Minimize Offsite Storage and Reduce Costs

Few records managers will be starting the new year with a big budget increase to cover their wish list of RM programs. So if you are looking for ways to cut costs and stretch your RM budget, why not start with the records you are storing offsite? By following a few simple best practices, you may be able to reduce offsite storage volumes by 40 percent!Read More

Risk management in RM: addressing the problem of unmanaged paper documents

The organizers of ARMA 2013 did a great job bringing in thought-provoking and informative speakers this year. One of those was Larry Ponemon from the Ponemon Institute, a research group that focuses on privacy, data protection and information security policy. In his talk at ARMA, Ponemon revealed some surprising insights about the state of paper document management. Interviewing professionals in the fields of IT, records management and privacy, Ponemon learned that over half of those surveyed believed that someone else was responsible for managing paper documents.Read More

Practical tips for reducing the cost of offsite document storage

Whether driven by corporate growth, acquisitions or litigation concerns, growing record volumes eventually become too much for overcrowded record rooms. When that happens, offsite storage is a logical choice to ease the pressure. While offsite storage is a fine solution to onsite storage woes, this decision is subject to financial scrutiny over time. Records managers need to justify the continued use of offsite storage and have to keep the costs in check. This post covers four tips for helping you to reduce offsite storage costs.Read More

Here’s why you need to audit your offsite storage

Sometimes storing your records at an offsite facility is a necessity. If your organization is acquiring or selling a division, or has moved offices, for example, storing boxes of files can be an efficient way for records managers to handle their information. But choosing an offsite solution shouldn’t be a “set it and forget” proposition. […]Read More